> ## Documentation Index
> Fetch the complete documentation index at: https://docs.stenox.app/llms.txt
> Use this file to discover all available pages before exploring further.

# Profiles Overview

> Fine-tune how Stenox formats text for each of your apps

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## What are Profiles?

Stenox works great out of the box. It transcribes your speech, cleans up filler words, and formats your text beautifully.

**Profiles let you go the extra mile.**

When you want more control over how your text is formatted in specific apps, profiles give you that precision. Each profile can have:

* Custom formatting instructions
* Auto-activation rules for specific apps
* Different provider configurations

***

## Why Use Profiles?

<CardGroup cols={2}>
  <Card title="Tailored Output for Every App" icon="sliders">
    Control exactly how your text appears in each application you use daily.
  </Card>

  <Card title="Set It Once, Forget It" icon="wand-magic-sparkles">
    Profiles activate automatically when you switch apps. No manual adjustments needed.
  </Card>

  <Card title="Add Your Personal Touch" icon="signature">
    Include signatures, greetings, or specific formatting that you'd otherwise type manually.
  </Card>

  <Card title="Effortless Consistency" icon="check-double">
    Every email, message, or document follows your preferred style automatically.
  </Card>
</CardGroup>

<Note>
  **Profiles are optional.** Stenox's default behavior handles most use cases well. Profiles exist for when you want that extra bit of control.
</Note>

***

## What Can Profiles Do?

Profiles shine when you want app-specific formatting that goes beyond basic cleanup.

### Add Structure to Your Output

* **Email signatures** — Automatically append your sign-off
* **Greetings** — Start emails with "Hi \[name]," or your preferred opener
* **Formatting preferences** — Bullet points for notes, paragraphs for emails

### Match the Context

* **Formal tone** for client communications
* **Casual tone** for team chat
* **Technical formatting** for documentation

### Automate the Repetitive

Instead of manually adding "Best regards, \[Your name]" to every email, let your email profile handle it. Speak naturally, and Stenox formats the output exactly how you want it.

***

## How Profiles Work

### Default Behavior

Without any custom profiles, Stenox uses your default settings everywhere. This works well for most people.

### With Profiles

1. **Create a profile** for a specific app or use case
2. **Set activation rules** (which apps trigger this profile)
3. **Define your formatting** instructions
4. **Use Stenox normally** — profiles activate automatically

***

## Switching Profiles

### Automatic (Recommended)

Profiles activate based on:

* **Active application** — Profile triggers when you're in a specific app
* **Window title** — Profile triggers based on what's in the window title

This means you never have to think about it. Open Gmail, and your email profile kicks in. Switch to Slack, and your chat profile takes over.

[Learn about auto-activation →](/profiles/auto-activation)

### Manual

If you prefer manual control:

1. Click Stenox menu bar icon
2. Hover over "Profiles"
3. Select the profile you want

***

## Profile Management

### Creating Profiles

[Step-by-step guide →](/profiles/creating-profiles)

### Editing & Deleting

* **Settings → Profiles tab** to manage all profiles
* Select any profile to edit its settings
* Delete profiles you no longer need (except the Default profile)

### Color Coding

Assign colors to profiles for quick visual identification in the menu bar.

***

## Tips

<AccordionGroup>
  <Accordion title="Start with one profile" icon="seedling">
    Pick the app where you dictate most often. Create a profile for it. See how it feels before adding more.
  </Accordion>

  <Accordion title="Use descriptive names" icon="tag">
    Name profiles after their purpose: "Work Email", "Slack Chat", "Meeting Notes". You'll thank yourself later.
  </Accordion>

  <Accordion title="Let auto-activation do the work" icon="wand-magic-sparkles">
    The real power of profiles is hands-free switching. Set up activation rules and forget about manual switching.
  </Accordion>
</AccordionGroup>

***

## Next Steps

<CardGroup cols={2}>
  <Card title="Create a Profile" icon="plus" href="/profiles/creating-profiles">
    Step-by-step guide to creating your first profile.
  </Card>

  <Card title="Auto-Activation" icon="wand-magic" href="/profiles/auto-activation">
    Set up automatic profile switching.
  </Card>

  <Card title="System Prompts" icon="message" href="/profiles/system-prompts">
    Craft effective formatting instructions.
  </Card>

  <Card title="Providers" icon="server" href="/providers/overview">
    Explore transcription and AI options.
  </Card>
</CardGroup>