What are Profiles?
Stenox works great out of the box. It transcribes your speech, cleans up filler words, and formats your text beautifully. Profiles let you go the extra mile. When you want more control over how your text is formatted in specific apps, profiles give you that precision. Each profile can have:- Custom formatting instructions
- Auto-activation rules for specific apps
- Different provider configurations
Why Use Profiles?
Tailored Output for Every App
Control exactly how your text appears in each application you use daily.
Set It Once, Forget It
Profiles activate automatically when you switch apps. No manual adjustments needed.
Add Your Personal Touch
Include signatures, greetings, or specific formatting that you’d otherwise type manually.
Effortless Consistency
Every email, message, or document follows your preferred style automatically.
Profiles are optional. Stenox’s default behavior handles most use cases well. Profiles exist for when you want that extra bit of control.
What Can Profiles Do?
Profiles shine when you want app-specific formatting that goes beyond basic cleanup.Add Structure to Your Output
- Email signatures — Automatically append your sign-off
- Greetings — Start emails with “Hi [name],” or your preferred opener
- Formatting preferences — Bullet points for notes, paragraphs for emails
Match the Context
- Formal tone for client communications
- Casual tone for team chat
- Technical formatting for documentation
Automate the Repetitive
Instead of manually adding “Best regards, [Your name]” to every email, let your email profile handle it. Speak naturally, and Stenox formats the output exactly how you want it.How Profiles Work
Default Behavior
Without any custom profiles, Stenox uses your default settings everywhere. This works well for most people.With Profiles
- Create a profile for a specific app or use case
- Set activation rules (which apps trigger this profile)
- Define your formatting instructions
- Use Stenox normally — profiles activate automatically
Switching Profiles
Automatic (Recommended)
Profiles activate based on:- Active application — Profile triggers when you’re in a specific app
- Window title — Profile triggers based on what’s in the window title
Manual
If you prefer manual control:- Click Stenox menu bar icon
- Hover over “Profiles”
- Select the profile you want
Profile Management
Creating Profiles
Step-by-step guide →Editing & Deleting
- Settings → Profiles tab to manage all profiles
- Select any profile to edit its settings
- Delete profiles you no longer need (except the Default profile)
Color Coding
Assign colors to profiles for quick visual identification in the menu bar.Tips
Start with one profile
Start with one profile
Pick the app where you dictate most often. Create a profile for it. See how it feels before adding more.
Use descriptive names
Use descriptive names
Name profiles after their purpose: “Work Email”, “Slack Chat”, “Meeting Notes”. You’ll thank yourself later.
Let auto-activation do the work
Let auto-activation do the work
The real power of profiles is hands-free switching. Set up activation rules and forget about manual switching.