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“og:title”: “Stenox Docs”

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What is Vocabulary?

Vocabulary allows you to define custom word replacements that Stenox applies after transcription. This is perfect for:
  • Technical terms
  • Proper names (people, companies, products)
  • Acronyms and abbreviations
  • Domain-specific jargon
  • Common corrections

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How It Works

Process:
  1. You dictate and audio is transcribed
  2. Stenox checks vocabulary list
  3. Matches are replaced with your custom text
  4. Result is enhanced (if AI enhancement enabled)
  5. Final text is inserted
Example:
  • You say: “stenox”
  • Transcribed as: “stenox” (lowercase)
  • Vocabulary replaces: “Stenox” (capitalized)
  • Result: “Stenox”

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Adding Vocabulary Entries

1

Open Vocabulary settings

Settings → Vocabulary tab
2

Click Add Entry

Click the + button or “Add Entry”
3

Enter the phrase

From: What the transcription says (e.g., “gpt”)
4

Enter the replacement

To: What you want it to be (e.g., “GPT”)
5

Save

Click Save

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Common Use Cases

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Technical Terms

FromToUse Case
”react""React”Framework name
”javascript""JavaScript”Language name
”gpt""GPT”AI model
”api""API”Acronym

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Company & Product Names

FromTo
”stenox""Stenox"
"apple""Apple"
"google gemini""Google Gemini”

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Personal Names

FromTo
”john smith""John Smith"
"maria garcia""Maria García”

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Medical Terms (Example)

FromTo
”hypertension""Hypertension"
"diabetes mellitus""Diabetes Mellitus Type 2”

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Best Practices

Most transcription providers return lowercase text. Match this in your “From” field.Good: “stenox” → “Stenox” Bad: “Stenox” → “Stenox” (won’t match lowercase input)
For multi-word replacements, include spaces.Example: “new york city” → “New York City”
Specific phrases are less likely to cause unwanted replacements.Good: “dr smith” → “Dr. Smith” Risky: “dr” → “Doctor” (might replace “dr” in other contexts)
After adding, test with dictation to ensure it works as expected.

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Managing Entries

Edit entry:
  • Click entry in list
  • Modify From or To field
  • Save changes
Delete entry:
  • Select entry
  • Click Delete or - button
  • Confirm deletion
Import/Export:
  • Export vocabulary for backup
  • Import vocabulary to new Mac
  • Share with team members

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Per-Profile Vocabulary

Advanced: Different profiles can have different vocabulary. Example:
  • Medical profile: Medical term vocabulary
  • Coding profile: Programming vocabulary
  • Email profile: Company name vocabulary
Configure in Profile settings. Learn about Profiles →

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Limitations

What vocabulary CAN’T do:
  • Change pronunciation recognition (happens during transcription)
  • Fix poor audio quality
  • Replace phrases transcribed incorrectly
Solution: For consistent misrecognition, try:
  • Better microphone
  • Speak more clearly
  • Upgrade transcription model

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Next Steps

Create Profiles

Different vocabulary for different contexts.

Choose Provider

Better transcription = fewer corrections needed.