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Create Your First Profile

Follow this guide to create a custom profile for specific use cases.

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Step-by-Step: Create a Profile

1

Open Profile Settings

  1. Click Stenox menu bar icon
  2. Go to Settings
  3. Select Profiles tab
2

Click New Profile

Click the + New Profile button
3

Name your profile

Enter a descriptive name (e.g., “Work Email Professional”)
4

Choose transcription provider

Select from:
  • WhisperKit (local)
  • DeepGram
  • AssemblyAI
  • Groq Whisper
Compare providers →
5

Choose AI enhancement provider

Select from:
  • None (skip enhancement)
  • MLX (local)
  • Google Gemini
  • Groq LLMs
Compare providers →
6

Configure custom prompt (optional)

Add custom enhancement instructions:Example for email:
Rewrite in professional, business-appropriate tone.
Format as clear, concise email.
7

Add auto-activation rules (optional)

  • Click Add Trigger Rule
  • Choose App Bundle ID or Window Title
  • Enter identifier (e.g., com.apple.mail or “Gmail”)
Learn about auto-activation →
8

Choose profile color (optional)

Select a color for easy visual identification
9

Save profile

Click Save to create the profile

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Example Profile Configurations

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Professional Email Profile

Use case: Business emails, formal communications Configuration:
  • Name: “Professional Email”
  • Transcription: DeepGram Nova-3
  • Enhancement: Google Gemini 2.5 Flash
  • Custom prompt: 
    Rewrite in professional, business-appropriate tone.
Use formal language. Format as clear, concise email.
Remove filler words and make it direct.
  • Auto-activate:
    • Window title contains: “Gmail”
    • App bundle: com.apple.mail
    • Window title contains: “Outlook”
  • Color: Blue

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Quick Notes Profile

Use case: Fast note-taking, personal notes Configuration:
  • Name: “Quick Notes”
  • Transcription: Groq Whisper v3-turbo
  • Enhancement: None (skip for speed)
  • Custom prompt: N/A
  • Auto-activate:
    • App bundle: com.apple.Notes
    • Window title contains: “Obsidian”
  • Color: Green

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Code Documentation Profile

Use case: Code comments, technical documentation Configuration:
  • Name: “Code Documentation”
  • Transcription: DeepGram Nova-3
  • Enhancement: Google Gemini 2.5 Flash
  • Custom prompt: 
    Format for technical documentation.
Preserve all code and technical terms exactly as stated.
Use active voice and clear, concise language.
Add appropriate formatting for code blocks if applicable.
  • Auto-activate:
    • App bundle: com.microsoft.VSCode
    • App bundle: com.apple.dt.Xcode
    • Window title contains: “GitHub”
  • Color: Purple

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Privacy-First Profile

Use case: Sensitive work, confidential dictation Configuration:
  • Name: “Privacy (Offline)”
  • Transcription: WhisperKit base.en
  • Enhancement: MLX Qwen 3 1.5B
  • Custom prompt: Default
  • Auto-activate:
    • Manual activation only (for privacy-sensitive moments)
  • Color: Red

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Casual Chat Profile

Use case: Chat apps, informal messages Configuration:
  • Name: “Casual Chat”
  • Transcription: Groq Whisper v3-turbo
  • Enhancement: Google Gemini 2.5 Flash
  • Custom prompt: 
    Fix grammar but keep casual, friendly tone.
Use contractions. Keep it conversational.
  • Auto-activate:
    • App bundle: com.tinyspeck.slackmacgap (Slack)
    • App bundle: com.hnc.Discord (Discord)
    • Window title contains: “Messages”
  • Color: Yellow

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Profile Management

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Editing Profiles

  1. Settings → Profiles tab
  2. Select profile from list
  3. Modify any settings
  4. Click Save

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Duplicating Profiles

  1. Select existing profile
  2. Click Duplicate button
  3. Modify settings as needed
  4. Save with new name
Use case: Create variations of existing profiles quickly

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Deleting Profiles

  1. Select profile
  2. Click Delete button
  3. Confirm deletion
Note: Cannot delete the Default profile

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Setting Default Profile

  1. Select desired profile
  2. Click Set as Default
  3. This profile will be used when no auto-activation rules match

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Custom Enhancement Prompts

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Professional Tone

Rewrite in professional, business-appropriate tone.
Use formal language and proper email structure.
Remove filler words and make it clear and direct.

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Casual Tone

Fix grammar but keep casual, friendly tone.
Use contractions (e.g., "don't" instead of "do not").
Keep it conversational and natural.

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Technical Documentation

Format for technical documentation.
Preserve all technical terms, code, and API names exactly as stated.
Use active voice and clear, concise language.
Add appropriate section breaks if needed.

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Creative Writing

Fix grammar while preserving creative voice and style.
Enhance descriptive language where appropriate.
Maintain the author's unique tone and perspective.

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Minimal Editing

Only fix obvious grammar and punctuation errors.
Change as little as possible.
Preserve the original phrasing and tone.

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Tips for Effective Profiles

Begin with 2-3 profiles. Add more as you identify specific needs.
Include use case in the name: “Work Email - Professional” vs “Profile 1”
Test each profile thoroughly before using for important work.
Consistent color coding helps identify active profile quickly.
Always have one profile with WhisperKit + MLX for offline/privacy needs.

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Troubleshooting

  • Ensure all required fields filled
  • Check API keys are valid (for cloud providers)
  • Try saving without auto-activation rules first
  • Verify app bundle ID or window title is correct
  • Test by manually activating profile first
  • Check for conflicting rules in other profiles
See auto-activation guide →
  • Adjust custom prompt to be more specific
  • Try different AI enhancement provider
  • Test with and without enhancement to isolate issue

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Next Steps

Auto-Activation

Set up automatic profile switching.

Providers

Choose the best providers for your profiles.

System Prompts

Craft effective formatting instructions.

Vocabulary

Add custom words and terms globally.